It’s common to need screens, video conferencing tools, and other meeting supplies, particularly for larger team meetings or collaborative brainstorms. They make it easy to plan for additional items. It also gives employees more control and easy access to update their meetings without depending on someone else. Self-service meeting room tools reduce the burden of one person doing it all. Managing all scheduling duties can be a lot of work for one person. These systems help distribute booking responsibilities. No more two-person meetings in large conference rooms (unless that’s the only meeting room left!) 3.

Users can find a room appropriate for their group size when booking meetings. With meeting room booking systems, administrators can provide room size details. Team members can easily book rooms to fit their needs. Meeting room booking solutions eliminate conflicts automatically because these tools show real-time room availability and don’t offer the option to book an unavailable room (unless you are a system administrator).Ģ. One of the major perks of using meeting room booking software is eliminating double bookings and conflicts. They eliminate double-booking frustrations. Not sure if you’ll benefit from another software system? There are several benefits of leveraging meeting room software. 5 benefits of meeting room booking systems These integrations allow team members to glance at the time and location of their meetings in one place and send electronic invites via email. Many meeting room booking systems integrate with calendar and email software to simplify things. System administrators, such as office managers or administrative professionals, can modify permissions and meeting details. Some booking systems provide digital signage features to display outside of conference rooms. Many users use meeting room booking systems to plan and schedule one-on-ones, collaborative brainstorms, confidential meetings, and other important announcements. These systems help ensure that meeting organizers and attendees can secure meeting space and the accessories or accommodations they need for their meetings.

Meeting room booking systems are what they sound like - tools for reserving conference rooms and other shared spaces within an office or coworking space. Read on to learn more about meeting room booking systems, their five benefits, and eight software solutions out in the market to explore. Meeting room booking systems take the hassle out of scheduling meetings (including individual desk reservations, a parking space reservation system, and virtual front desk assistants to greet visitors). The good news is that there’s a quick fix to make it easier. And as the workforce continues to embrace hybrid work, one thing is for sure - it’s more complicated than it was before to book meeting rooms. Planning and organizing meetings is a lot of work.

So, maybe you aren’t sitting in a conference room singing an alternate version of “Seasons of Love” to Michael Scott, but you might be spending a significant amount of time scheduling meetings in a conference room. In the Future of Meetings Report 2021, Fellow reported that people attend an average of 11-15 weekly meetings, with director-level team members having the highest number of weekly meetings. When I think about work meetings, I think about “The Office.” The Dunder Mifflin Scranton team spent a lot of time in the conference room in meetings.

Room booking software